Material is an important cost in any business organization. However, in Manufacturing organizations it is prime cost where it can go up to 90% of total cost. Material Control is important function for any MIS. It has primarily four objectives:
- Improving Material Quality and Customer Satisfaction
- Reducing Material Cost
- Ease of Material Availability
- Improving overall Material Management System
Keeping above objectives in mind following Class of MIS Reports are generated for Material:
Material Cost Reports: Purpose of these reports is to Plan, Collect and analyze information on Material Cost factors.
Material Quality Reports: Purpose of these reports is to analyze impact of Material Quality on Final Product.
Material Availability Reports: These reports analyze parameters to ensure timely and adequate availability of material for production.
Material Storage Reports: These Reports analyze parameters to check smooth and efficient working of material stores & warehouse.
Procurement Process Efficiency Reports: These reports analyze efficiency of procurement process.
Based on above classifications, key Material MIS Reports which should be generated in any organization are as below:
A. Strategic Material MIS
- Macro Analysis for Material Management
- Bottleneck Analysis for Materials
- Material Content Improvement MIS
- Material Cost Reduction MIS
- Material Planning Report
B. Material Quality MIS
- Material Quality Improvement Report
- Materials Quality Related Rejections Trend
- Customer Quality Grievances Report
- Production Rejections Analysis Report
- Vendor Rejections Analysis Report
- Vendors with high Rejections Report
- Rejections Cost Performance Report
C. Material Storage MIS
- Stock Verification Discrepancy Report
- Physical Verification Frequency Report
- Stores Physical Condition MIS
- SRNS NOT PREPARED
- SRN not Accounted For
- Material not Returned
- Returnable Gate Passes Report
- Ageing Analysis
- Slow Moving Items Report
- Stock Loss at Stores
D. Material Lead Time MIS
- Indent & Purchase Order Gap Report
- Purchase Order to Supply Time Gap Report
- Time Gap for Inspection of Goods Report
- Time taken from gate to stores Report
- Time taken for issue of material Report
- Time taken for release of payment Report
- Vendor Wise Supply Delays Report
- Item Wise Delays Report
E. Material Price MIS
- Price Verification Analysis
- Price Composition Trend Report
- Foreign Exchange Fluctuation Impact MIS
- Price Discounts Efficiency MIS
- Price Reduction MIS
- Freight Cost Analysis MIS
- Demurrage Cost Analysis MIS
- Material Price Verification Frequency Report
- Adequacy of Quotations Report
F. Purchase MIS Reports
- Pending Purchase Orders MIS
- Purchase Orders Cancellation MIS
- Purchase Orders Revision MIS
- Purchase Authority Variation MIS
- Vendor Database MIS
- New Vendor Development
- Vendor Advances Blocked
- Material Vendors Ageing MIS
- Vendors Balance Confirmations MIS
- Legal Vendor Cases Status
- Purchase not with lowest bidder’s report
- Emergency Purchases MIS
- Pending Purchase Requisition MIS
- Purchase Order Variation MIS
- Pending Disputed Purchases
- Stock loss at Material Receipt
- Material Return MIS
G. Special Material MIS Reports
- Balance Sheet Analysis for Materials
- Material Reconciliation MIS
- Material Management Process Automation MIS
- Production Loss due to Material Availability
- Purchase Expenses Analysis
- Material Working Capital MIS
- Consumables & Packing Cost Analysis
- Goods Lost MIS
- Insurance Coverage of Stocks MIS
- Empty Containers / Bags MIS
- Scrap Treatment MIS
- Material Shortage Analysis Report
- Material Standards & Ratios Analysis MIS
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